Six systems
The parts spreadsheets never connected.
Six systems that usually live in six places. In Vysto they share one record, so a change in one shows up everywhere it matters.
See how they connect01
The hours bank
Time is one of the most valuable and easily lost resources in a service business. Vysto tracks billable hours by employee, client, and project, by week, quarter, and year.
The hours bank shows
- The client’s original retainer
- Hours already used
- Hours remaining
- Unbilled or nonbillable time
- When another payment should be requested
- Whether the time invested matches the project’s revenue
Charge appropriately for your expertise, and show clients how their investment is being used.
02
Margin protection
Vysto helps ensure the business earns an appropriate margin whenever it provides another company’s products or services.
It can track
- Original product or trade cost
- Client selling price
- Required markup
- Gross profit and gross margin
- Discounts or pricing exceptions
- Freight, delivery, and installation costs
Markup requirements can be applied at the order-line level, helping prevent lost margin before an order is approved.
03
Phase tracking
Every project moves through a defined set of phases. Vysto records when a project enters each one and how long it stays.
Leadership can see
- The current phase of every project
- Days in that phase, against its target
- Projects that may be stalled
- Expected revenue connected to each phase
- Typical timelines by project type
One consistent way to manage projects across people, services, and locations.
04
Orders
Materials, equipment, fixtures, trade services, delivery, and installation, each connected to its client, project, vendor, and responsible team member.
Each line carries
- Cost and selling price
- Markup and margin
- Order status
- Approval and paid dates
- The vendor and who ordered it
One reliable place to see what has been ordered, what is outstanding, and what needs attention.
01
4
Needs approval
02
7
Approved
03
5
Pending
04
23
Paid
Paid dates are stamped automatically, so product revenue lands in the right week. Returns and vendor credits sit in the same log.
05
Trades and vendors
Vysto also manages the outside companies that help deliver each project.
Records can include
- Company, category, and contacts
- W-9 documentation
- Certificates of insurance and expiry dates
- Account details and notes
- Automatic compliance reminders
Know not only what you spend, but who receives it and how those relationships perform.
06
The job autopsy
Every completed project should make the next one better. The job autopsy compares what was expected with what happened.
It compares
- Final revenue and gross profit
- Product and construction margins
- Total hours
- Time spent in each phase
- Project duration
Over time, Vysto can show which project types, clients, and services create the most value.
See the whole business. Your passport to freedom.
A twenty-minute walkthrough: the weekly table, an hours bank, and a finished job autopsy.